Category Archives: Notes Client

For Client desktop work

Out Of Office

1.) More Button => Out of Office…


2.) You can see your status still Off, please follow procedure below before you enable Out of office fuction.


3.) After you go back from take on leave, please disable Out of office function. Go fo More Button => Out of office, then you can see your status still On.


4.) You just click Disable and Close. Then message notification show you that Out of Office alredy disable.



Nanti pada saat user lain mengirim E-mail, User tersebut akan mendapatkan feedback bahwasanya kita belum kembali ke Office.

Meeting Invitation

1.) Click Open button or go to Calendar.


2.) Click New => Meeting


3.) Below this you can see what need to fill in every step. For options “Notify Me” and “Find Rooms” Button will explain more detail in step 4 and step 5.



4.) This step show you how to configure option “Notify me”. After finish follow procedure in the picture Click OK.


5.) Click “Find Rooms” Button => Click “Search” button, You can select room to reserve that will be record in Database Reservation. Tick one or more check box for booking Meeting Room then Click OK.


6.) After finish input all information above, please click “Save & Send invitations” button, and invitation will send soonest possible.
That’s it, You finish invite your team for meeting. Easy right..? This is not only Invitation but you’re already profesional to invite your own team use the system.


7.) After you set alarm (refer to step 4), System will give you reminder such as below picture.
Snooze Button means => Message will be appear in 10 minutes.
Done Button means => Message will not prompt you anymore.


After user send invitation, we will received email and decide whether we will attend this meeting or not, we can accept and Decline (Reject,Not coming) .

1.) First, We will received email from our colleague, Double click the email.


2.) And you can “Accept” or “Decline” (Reject). Most important is you must respond the invitation.


3.) You also can Accept with Comments”” or “Decline with Comments” such as below picture.


4.) Selesai! That’s it. You already respond the invitation from your team.
And your colleague will be recieved email notification that you want to join the meeting such as below picture.





Reservation Meeting Room

Applikasi ini memudahkan user untuk booking meeting room tanpa harus telpon ke HR juga memberikan informasi siapa saja yang sudah booking meeting room mencegah terjadinya conflict antar user dalam pemakaian ruangan meeting.

1.) Click database in your workspace.


2.) Click New Reservation to reservation.


3.) Followed step on below, Please feedback if you not get the meaning.




1.) Click New Message Button.


2.) Click To, On Find names starting with: type NPCB, and press To Button then click okay.


3.) Then on To Field will be display NPCB, type your subject, and fill the content of your introduce and send the message.


Change Password

How to change your Notes client password and automatic lock your Notes Application.

1) File – Security – User Security – fill in your current password ==> Click Change Password. In logout settings Options you can also set time limit to lock your email when you left your desk.


2) After Click Renew Password, System will prompt confirmation box. Type your current password and click log in. There’s 2 text box that you need fill in for new password. Note : New Password need more than 8 letter / number (cal also combine). After finish Click OK.


3) And you will see message notification that your password successfully changed.


Selamat mencoba:-)





Kali ini akan menjelaskan cara membuat signature di Notes 8.5 dengan memakai text dan HTML (HyperText Markup Language) :

1) Click More Button => Preferences.

2) If you tick Automatically append a signature to the bottom of my Outgoing mail message. Your signature will be automatically put in every E-mail that you send. But if you un tick, you need to insert manually as show you in next step.

3) After create new E-mail, your signature will be attach auto in below E-mail. Or you can insert manually can go for More Button => Insert Signature. Till here, Text Signature finish.
Dan bagaimana jika kita ingin menggunakan HTML yang kita buat untuk Signature.?

1.) kembali ke Step 2, seperti terlihat di bawah ini. Pilih Use an HTML use image file. ini maksudnya Signature menggunakan file HTML.

2.) Lalu browse file HTML nya, Jangan lupa di file of Type, pilih HTML files. Then Click OK.

Note : Anda mesti membuat terlebih dahulu file HTML nya seperti coding di bawah ini :

<font face=”segoe ui” size=”2″>
Thank you! and Best Regards,<br />
<b>Rubin Ludi</b> | System Engineer |</font>
<img src=”nok.jpg” align=”left”></td>
<td valign=center”><font face=”segoe ui” size=”2″>PT NOK Precision Component Batam<br>
Jln. Gaharu Lot 101-102, Batamindo – Batam 29457<br>
&#9742; (+62) 770 611634 x150 | &#9993; <a href=””></a>

Tuliskan coding diatas, Jangan lupa tempatkan gambarnya di directory yang sama. tepatnya coding dibaris <img src=”nok.jpg” align=”left”>. Lalu save filenya dengan Extension HTML, dan file inilah yang di panggil oleh Notes Client untuk jadi signature.

Mudah bukan, Selamat mencoba.!

Message Rules

Lotus notes have function that call “Message Rules”. jadi mengatur settingan alamat seseorang di tujukan ke dalam directory yang sudah kita buat.

1.) Click your inbox – More – Mail Rules. (Make sure you online in Mail-2). *
Message rules

2.) Click New Rule button.
Message rules2

3.) Follow picture below for detail flow procedure.**
Message rules3

4.) After all procedure above finish, you can see status in your rules.
Message rules4

* Posisi harus ada di menu Inbox.

**in create condition you type email address note’s convention e.g Rubin Ludi/NPCB/ (this is lotus notes convention address-must use notes convention otherwise mail rules can’t run, if from outside just type username@gmail, etc) – click add button- in specify action Move to folder then click select button,(chose the folder that U created before)- then add action. finish.