Category Archives: Lotus Notes

Lotus Notes Application

Daily Incoming

Pada saat barang keluar dari Washing line area, maka Packing member akan scan barcode semua lot. barang yang sudah di scan akan tersimpan datanya berikut detail lainnya. Ini memudahkan kita memonitor sudah berapa banyak item keluar per hari ini / bulan / tahun.

1.) Bahasa : Klik Icon di Workspace anda yang berjudul “PLASTIC DAILY INCOMING GROUP I”.
English : Click Icon on your workspace that have Tittle “PLASTIC DAILY INCOMING GROUP I”.
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2.) Bahasa : lalu pilih “CREATE DOCUMENT” Untuk Membuat Document Baru.
English : And then click Button “CREATE DOCUMENT” To create new Document.
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3.) Bahasa : Setelah itu isi data” yang telah di sediakan sebelumnya.
English : After that fill in all the field on the form.
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4.) Bahasa : Pada field Qty Per Carton, Input key harus numerik / angka, selain itu system akan message Error untuk menginformasikan.
English :On the field Qty Per Caton, Input Key Must be numerik, Beside that system will be prompt message Error for information.
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5.) Bahasa : Untuk Kolom Barcode, Jika ada lebih atau kurang dari 35 Digit, Maka System akan Menolak melanjutkan ke process berikutnya dan data tidak di save.
English : For Barcode Field, If digit number less or more than 35 Digit, System will not allow to continue next process or save Document.
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6.) Bahasa :Jika sudah selesai, Klik Save & Close Button untuk Menyimpan Document.
English : Click “SAVE & CLOSE” Button, once you finish to save document.
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7.) Bahasa : Pakai tombol “Expand All” dan “Collase All” untuk memilih Bulan tertentu.
English : Use Button “Expand All” and “Collapse All” for cetern information all.
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8.) Untuk cara pembacaan data view / Browse yang sudah di input bisa di lihat pada menu By Year sebelah kiri:
Dalam bulan September menghasilkan 3,678,240 Pcs
Item GZ8077V1 dalam bulan september s/d hari ini menghasilkan 378000 Pcs
Qty Lot per Carton GZ8077V1 Adalah 3024 Pcs
data

9.)Untuk “Inspected By” dan “Plastic Mold”, Harus di isi terlebih dahulu pada Lookup Menu.
English : For field Inspected By and Plastic Mold, you need to fill in first on the Look up Menu.
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INCOMING INSPECTION

Applikasi ini di buat agar komunikasi bisa berjalan 2 arah antara pihak Store, QC Inspection dan SPV Incoming di Office. Dan dapat mengurangi less paper yang berlebihan. Pada saat material dari supplier datang, maka Store akan submit form.

1.) Click Button Create Document, Store area need to submit form material incoming.

1_button

 

2.) After store fill in requirement data, Store can choice button to who this document will sending, QC Inspection Plastic or QC Inspection Rubber.

2_document

If you face any error below, please click radio button Start trusting the signer to execute this action, This message only one time show.

error

 

3.) Mail alert will be sending to QC Inspection, how many LOT they will check and they need to open link inside email.

4. email to QC

4.) After QC Inspection finish checking All the LOT and fill in document section INSPECTION REQUIREMENT DATA, Click Send Doc. to SPV Plastic (If QC inspection Rubber, Button will show SPV Rubber), Alert will be send to SPV Plastic for Approval Review.

5. email to QC (save and send)

5.) SPV Incoming Plastic will received email exactly after QC finish checking material and finish key in all information.

6. spv received email

6.) Document Complete with description OK/NG every LOT will be approved by SPC Plastic then data will sending to QC inspection and Cc Store for confirmation from Supervisor Plastic.

7. doc approve

approve SPV plastic QC

7.) QC Inspection and Store will be received Email document approval from SPC Incoming Plastic immediately.

8. batamqc received approval from SPV

8.) Single Document will be safe separately into three directory

10. safe directory

Strong recommended you create message rules to make easy search mail, See how to make Message rules.

Flow chart how this application work.

Flow chart

 

Message Rules

Lotus notes have function that call “Message Rules”. jadi mengatur settingan alamat seseorang di tujukan ke dalam directory yang sudah kita buat.

1.) Click your inbox – More – Mail Rules. (Make sure you online in Mail-2). *
Message rules

2.) Click New Rule button.
Message rules2

3.) Follow picture below for detail flow procedure.**
Message rules3

4.) After all procedure above finish, you can see status in your rules.
Message rules4

* Posisi harus ada di menu Inbox.

**in create condition you type email address note’s convention e.g Rubin Ludi/NPCB/nok-asia.com.sg (this is lotus notes convention address-must use notes convention otherwise mail rules can’t run, if from outside just type username@gmail, username@yahoo.com etc) – click add button- in specify action Move to folder then click select button,(chose the folder that U created before)- then add action. finish.

View

Cara Membuat View
New Views => 
di bawah views name ketik Staff Detail (Boleh Pake spasi)
di bawah Views Type pilih shared,
Add Condition Button,
Condition : By Form
Check dataForm (nama Form yang suda kita buat) ==> ini akan automatic Muncul. lalu click Add Button.

Setelah itu, Buat kolom nya masing2 yang akan di tampilkan.
Double Click di taksbar untuk membuat 1 kolom, maka akan muncul
Ketik Title Nama (This will be name of Column)
In the programing window, there’s three radio button, please choice “Field”
Then in below Programing Window will be automatic show us every each name of Field, 
you can choice name field that you add before in “Forms” and Confor that name you add in the “Forms”
===>>> Do the same thing with other Columns.

Hopefully this help you…:-)

Create Check Box

How to Create Check Box
Create=> Field…=> di tab pertama
# Name : CheckBox (ussually given name same as menu form)
Type : CheckBox => editable (maka kita akan memilih)
# in 2nd tab=> choice options
masukan kata QC, enter Production, enter Admin, (lalu click tanda check kecil warna hijau di samping).
# Di 2nd Tab, Display, Number of columns, jadikan 3, ( itu agar hanya ada satu baris 3 colum bukan 1 columns 2 baris)
# Border Style => None (Ini untuk mencegah adanya background Warna Coklat)

Radio Button

How to Create Radio Button 
Create=> Field…=> di tab pertama
# Name : Radio Button (ussually given name same as menu form)
Type : ComboBox => editable (maka kita akan memilih)
Tapi jika memilih Computed kita harus isi programing di ==> CreatedBy (Field) + Value==> isi di jendela programing @UserName
# in 2nd tab=> choice options
masukan kata Permanent enter Contract.
# Di 2nd Tab, Display, Number of columns, jadikan 2, ( itu agar hanya ada satu baris 2 colum bukan 1 columns 2 baris)
# Border Style => None (Ini untuk mencegah adanya background Warna Coklat)

Combo Box

How to create Combo box (dropdown menu)
Create=> Field…=> di tab pertama
# Name : ComboBox (ussually given name same as menu form)
TYPE : ComboBox => editable (maka kita akan memilih melalui button di address book kita).
# in 2nd tab=> choice options
use address dialog for choice.
# Pada Jendela Programing di Default Value berikan “Engineer” (ini untuk Menjadikan Default Value dan harus sama dengan value yang ada).

Field names editable

How to created Field names editable (choice from our address book email address) 
Create=> Field…=> di tab pertama
# Name : CreatedBy
TYPE : Names => editable (maka kita akan memilih melalui button di address book kita).
Tapi jika memilih Computed kita harus isi programing di ==> CreatedBy (Field) + Value==> isi di jendela programing @UserName
# in 2nd tab=> choice options
use address dialog for choice.

Field Date/time show Automatic

How to create Field Date/time show in page Automatic
Create=> Field…=> di tab pertama
# Name : date
TYPE : Date/Time => Computed (maka akan langsung tercetak Date and time kita di field)
Tapi jika memilih Computed kita harus isi programing di jendela code ==> date(Field) + Value ==> isi dengan @now
# in 2nd tab=> 
Tick Display Date and display Time.

Field Names

Automatically display our name email address
Create=> Field…=> di tab pertama

designfield1

# Name : CreatedBy
TYPE : Names => Computed (maka akan langsung tercetak email address kita di field).

designfield2

 

 

Tapi jika memilih Computed kita harus isi programing di ==> CreatedBy (Field) + Value==> isi di jendela programing @UserName

designfield3

# in 2nd tab=> choice options “use address dialog for choice”

designfield4

Finish, This field will be show automatic when user submit new form on database Lotus Notes.